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CITY OF COLTON ITEM #1 SUPPLEMENTAL AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 4, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Daryl Parrish, City Manager SUBJECT: Approve and Adopt Amended Resolution for the City Clerk DATE: November 27, 2007 BACKGROUND: During the last few months, the City Clerk met with the Council negotiations sub -committee to discuss a salary increase for the non-statutory/non-elected duties assigned to the position of City Clerk for the current term of office. After meetings with the City Clerk and City staff, a salary of $5,036 has been agreed upon (this includes the $400 auto allowance). This item was previously discussed with the City Council at its November 6, 2007 meeting. Following its discussion, the Council directed staff to address the following issues: (1) provide information complied by staff regarding City Clerk salary comparisons; (2) detail the elected/statutory duties and the supplemental (non -statutory) duties performed by the City Clerk in Colton; (3) discuss why the City Clerk is not considered to be an "employee" of the City; (4) discuss why it is not a "conflict" for the elected City Clerk to perform the additional supplemental duties; and (5) discuss the impact of the City's policy requiring the recruitment of a position even when there is a person in place performing the duties. Accordingly, these additional issues have been addressed below where noted in bold. DISCUSSION/ANALYSIS: COMPENSATION The proposed salary of $5,036 was derived by adding 3% per year to the current salary of $4,095 and compounding it for seven years; the City is eliminating the $400 auto allowance and adding it to the proposed salary (the same was done for the directors some time ago) making the entire monthly salary $5,436. The City Clerk will maintain a mileage log and submit City -related business mileage in excess of fifty (50) miles used in a personal vehicle for reimbursement pursuant to the City's AB 1234 reimbursement policy and current practice for the Executive Unit; said reimbursement will be non-taxable. In addition to the proposed salary for her non-statutory/non- elected duties, the City Clerk will continue to receive the $370 stipend provided for by Ordinance 1572 (Colton Municipal Code Section 2.12.010) for her statutory duties as an elected official. Supplemental Issue #1 (Salary Comparisons): Earlier this year, the City Clerk and Human Resources Department worked on a salary survey for the positions of City Clerk and Records Manager (See Attached Survey Results). For City Clerk, the following cities were surveyed: Banning, Chino, Loma Linda, Rancho Cucamonga, Redlands & Rialto. The average top step salary is $8,166. For Records Manager, the following cities were surveyed (positions comparable to a Records Manager are noted in parenthesis): Fontana (Deputy City Clerk/Records Coordinator), Ontario (Records Manager), Rancho Cucamonga (Records Coordinator), Rialto (Records Coordinator) and San Bernardino (Records Management Coordinator). The average top step salary is $4,490. R V PUB\DDERLETH\73 9688.12