(18)AR 021908 Edward Babcock & Sons, Inc.

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ITEM #18 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL AND COLTON UTILITY AUTHORITY MEETING OF FEBRUARY 19, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL, HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVAL TO EXTEND EDWARD BABCOCK & SONS, INC. CONTRACT FOR AN ADDITIONAL THREE MONTHS FOR WASTEWATER/PRE- TREATMENT/INDUSTRIAL ANALYTICAL LABORATORY SAMPLING SERVICES. DATE: FEBRUARY 11, 2008 BACKGROUND: The State Department of Health Services requires the City to perform laboratory testing on its potable water, and the Regional Water Quality Control Board requires the City to perform laboratory testing on the effluent being discharged to the RIX Facility. Laboratory testing for Wastewater are required on a daily basis (weekends included). DISCUSSION/ANALYSIS: On March 7, 2005 a three year contract was awarded to Edward Babcock & Sons, Inc.; Babcock's three year contract will expire on March 7, 2008. Due to regulatory changes, permit compliance and process control requirements, additional wastewater quality analyses are required. The Purchasing Department is currently in the process of gathering the data and putting the bid packet together to solicit qualified State of California accredited laboratories. Due to the bid process, the Purchasing Department will not be able to meet the March 7, 2008 deadline to award a contract; therefore, Staff is requesting a three (3) month contract extension to Edward Babcock & Sons, Inc. FINANCIAL IMPACT: Sufficient funds are budgeted and available each year for the wastewater laboratory analysis. The funds for the laboratory analysis will be charged to Account Number 522-8200-8200-2350. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: E.S. Babcock & Sons, Inc. President or Equal: Allison Mackenzie, General Manager Contact: Nancy Benart 7/10/03 City Clerk's Office Cb