(3)AR 052008 Change Order for Fire Station 1

Browse Search

CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF May 20, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Tom Hendrix, Fire Chief SUBJECT: Consider Approval of Change Order for the Fire Station Number 1 Remodel Project and Approve and Adopt a Resolution Increasing the CIP Budget in the Amount of $236,853. DATE: May 12, 2008 ITEM #3 BACKGROUND: Fire Station 211 (Station Number 1), was built in 1937 to house the City's volunteer fire department personnel, which consisted of two paid drivers and volunteers who responded to the station when called for fires. In spite of growth in both the City and Fire Department, there have not been any significant renovations, expansions, or improvements to basic infrastructure such as water/gas lines and electric service since the station was constructed. Additionally, due to budget constraints for many years, the station is in a deteriorated condition. On November 1, 2005, Council authorized amending the Capital Improvement Program (CIP) to include the Fire Station Number 1 Remodel Project. On March 7, 2006 the CIP was amended again to identify this project to have a Phase I and Phase II. On June 6, 2006, the Council approved award of a professional services agreement to Kwang Cook and Associates for construction drawings for the approved project. After a formal bid process was conducted, the Council awarded a construction contract to Hinkley and Associates, Inc. in the amount of $912,000 on December 4, 2007. DISCUSSION/ANALYSIS: The construction contract scope of work includes: addition of new living quarters for on duty firefighters, a lobby, expanded administrative offices, new HVAC system, rewiring of the entire station and new sewer system. The project includes a combination of new construction and remodeling/modernizing of the original 71 year old building. As of this date the project is on schedule. After the project started, it became apparent that there was going to be a need for a change order to the original contract. First, plans for a decontamination room used by fire personnel to decontaminate paramedic equipment and wash personal protective equipment was not completed in time to be included in the original bid specifications. Second, additional work and changes are the result of unforeseen complications inherent in a remodel. Changes identified in the attached Exhibit A include alterations to electrical, HVAC, plumbing, design changes to meet the specific needs of a fire station occupied 24 hours a day, and repair and upgrades necessary due to the age of the building, which were not included in the original project.