(13)AR 081908 Mathis & Associates

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ITEM #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF August 19, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Daryl J. Parrish, City Manager SUBJECT: Amend Existing Professional Services Agreement with Mathis & Associates for Development of City Council Norms and Ethics Policy in an Amount Not To Exceed $50,000, Approve Additional Scope of Work, Extend Term of Contract to June 30, 2009 and Approve City Manager to Execute Corresponding Professional Services Agreement. DATE: August 11, 2008 BACKGROUND: On October 18, 2007 the City entered into a Professional Services Agreement with Dr. Mathis & Associates (herein "Dr. Mathis") in order for the firm to develop for the City of Colton a City Council "Norms and Ethics Policy." The value of this contract was an amount not -to -exceed $15,000 and was scheduled to be completed by April 30, 2009. The scope of work completed under the initial Professional Services Agreement included: Schedule initial meetings with City Manager and Best Best & Krieger LLP (City Attorney), followed by meeting with Best Best & Krieger LLP ethics specialists; 2. Schedule meetings with Mayor followed by meetings with all Council Members to prepare initial outcomes, history and background for the joint production of ethics statements, Council Norms between Council Members and Council Norms with Staff, including guidelines for the City Manager and City Attorney; 3. Schedule an initial evening session to present findings, make recommendations and obtain Council authorization to work with Best Best & Krieger LLP (City Attorney) to complete the best ethics policy for the Council, Community and Staff, 4. Preparation by Consultant of research in all necessary components of the best ethics policy model, draft outline of Council Norms and work with designated City Council committee to proceed with bringing the policy model to the next workshop; 5. Hold a Council Workshop to define consequences or other enforcement options to lever the use of the best Ethics and Council Norms; 6. Hold a City Council Training session to clarify roles and responsibilities of Mayor, Council and Staff in the new system. Schedule 6 -month follow-up session;