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ITEM #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF February 17, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB MILLER, CHIEF OF POLICE SUBJECT: APPROVAL OF SECOND AMENDMENT TO THE OMEGA GROUP CONTRACT TO EXTEND THE TERM OF THE CONTRACT TO THE COMPLETION OF THE CRIME VIEW AND COMMUNITY VIEW PROJECTS. DATE: BACKGROUND: February, 12, 2009 On September 4, 2007, Council approved the purchase of Crime View, a crime analysis software, and Community View, an interactive web based crime analysis software for public use. The funds for the purchase were comprised from three different grants; COPS 2005, JAG 2005, and JAG 2007. The contract was to conclude at the end of the 2007/2008 fiscal year that date being June 30, 2008. Due to unforeseen issues in contracting, the agreement did not become effective until mid- January of 2008. The Omega Group, vendors and creators of the software, had by that time taken on other labor intense projects that we were initially aware of, causing a delay in our software installation. As we began work on the project the original contract end date passed. An amendment to extend the contract for additional six -months was entered into, but due to contracting delays did not become effective until late in 2008. That agreement ended on December 31, 2008, with only 75% of the project completed. DISCUSSION / ANALYSIS: Crime Analysis uses geographical information software and CrimeView analysis software. The Crime Analyst has the ability to download CAD/RMS information on a daily basis to the Crime View program using GIS. This is a very powerful tool in combating crime by locating areas of concern. The Crime Analyst can, through forecasting, determine which areas are in need of increased proactive deployment. With the ending of our agreement on December 31, 2008, we are left with a project that is only 75% complete. The crime analysis software is in place and operational, however, the interactive community use software has not been installed. The funds for this project have been encumbered and are grant monies. Staff is requesting approval to extend the agreement to such a time as it reaches completion. This would eliminate the need to continue the re -contracting process that has plagued this project with delays. With the project being 75% complete, staff does not foresee any issues that would prevent its completion in the near future. FINANCIAL IMPACT: There will be no financial impact in the 2008/2009 fiscal year, or any subsequent fiscal budgets, as adequate funding has already been encumbered through grants. The COPS 2005, JAG 2005,