(10)AR 050509 LLMD 1 - Laserfiche WebLink

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ITEM #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MAY 5, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA; INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVAL OF THREE RESOLUTIONS FOR LLMD1: 1) RESOLUTION INITIATING PROCEEDINGS, 2) RESOLUTION APPROVING THE PRELIMINARY ENGINEER'S REPORT AND 3) RESOLUTION OF INTENTION SETTING THE PUBLIC HEARING DATE REGARDING THIS MATTER FOR JULY 7, 2009. DATE: APRIL 27, 2009 BACKGROUND: In compliance with the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, the City Council formed a Landscape and Lighting Maintenance Assessment District. Currently, there are two Landscape Lighting and Maintenance Districts (LLMD) within the City of Colton. Each District provides the services of maintaining lighting, landscaping and all applicable facilities within its boundaries. Within the LLMD District 1, there are five zones; Exhibit B depicts the locations of these zones. Within each zone a different amount is levied that is determined by the benefit units each property type (residential, industrial or commercial) is assigned; a single family residence is used as the basic unit of assessment and is assessed an Equivalent Benefit Unit (EBU) of 1.00. In addition to the EBU, the other determining factor in establishing each zone's corresponding assessment is the acreage of each parcel. The costs associated with maintaining the improvements within each zone are then distributed to those parcels within the zone in proportion to the benefit received by those parcels. Only parcels that directly benefit from the improvements are assessed. All assessment rates within LLMD 1 were established over twenty years ago and have not since been adjusted. As this District was created without an inflator to allow for inflationary increases the rates cannot be adjusted to meet the service costs without balloting all parcels within each Zone. Seeking to provide services for LLMD 1 at lower costs, staff requested to solicit bids for the maintenance of the improvements within LLMD 1 during fiscal year 2005/2006. The lowest bid received was able to provide these services at a lower rate, thus no longer requiring the city's general fund to supplement the LLMD fund. The award of the maintenance agreement to the lowest bidder, EZ Sunnyday Landscape, resulted in annual savings to the city of over $150,000. DISCUSSION/ANALYSIS: On April 1, 2003, the City Council approved an amendment to the Colton Municipal Code increasing the powers and duties of the Community Facilities District Commission (CFD) to include review of the city's LLMDs. As the CFD Commission exists today it is not comprised of 7/10/03 City Clerk's Office Cb