(10)AR 051909 Award of Bid - Laserfiche WebLink

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ITEM #10 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF MAY 19, 2009 HONORABLE MAYOR AND CITY COUNCIL, TO: HONORABLE PRESIDENT AND BOARD MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS, DARYL PARRISH, CUA EXECUTIVE DIRECTOR SUBJECT: CITY & CUA: AWARD OF BID FOR REHABILITATION OF WELL PLANT NO. 16 AND REHABILITATION OF WELL PLANT NO. 22 DATE: May 7, 2009 BACKGROUND: Wells Plants 16 and 22 are two of the City's water -producing wells. The Wells are essential in the Water Department's ability to provide adequate water and fire flows to the Central Zone, which serves customers in the Downtown, South Colton, La Loma Hills and Cooley Ranch areas. DISCUSSION/ANALYSIS: The production capacity of Well Pumping Plant 16 and Well Pumping Plant 22 has decreased so significantly that both well pumping plants are out of service. Well Pumping Plant 16 is approximately 300 feet below ground surface and Well Pumping Plant 22 is approximately 500 feet below ground surface. Because both well pumping plants are below ground, it is very difficult to determine which pumping component has failed. City Staff requested sealed bids from four pumping plant service and repair vendors to clean well casings as well as remove, replace and install the three major components of each pumping plant. The pumping plants consist of the following three components: • Bowl assembly — provides the pumping action • Column assembly —directs the water to the surface in 10 foot sections, 300-500 feet deep • Discharge head — supports the entire unit and connects to the water system On April 21, 2009 at 3:00 p.m., sealed bids were opened. City staff has reviewed bids for the rehabilitation of Well Plant No. 16 and Well Plant No. 22. Please see attached bid analysis. FINANCIAL IMPACT: On May 5, 2009 City Council and Colton Utility Authority approved a short-term loan from Wastewater Fund to the Water Fund in the amount of $1,400,000 to cover remaining expenditures through Fiscal Year End June 30, 2009. The loan amount included the rehabilitation of Well Plants