(7)AR 102009 Change Order - Laserfiche WebLink

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ITEM #7 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF OCTOBER 20, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE RESOLUTION INCREASING THE FISCAL YEAR 2009/2010 CAPITAL BUDGET BY $350,000; AUTHORIZE THE EXECUTION OF THE FINAL CHANGE ORDER FOR $359,437.27; FOR THE VETERANS PARK SPORTS COMPLEX PROJECT. DATE: OCTOBER 13, 2009 BACKGROUND: The Veterans Park Sports Complex Project is part of the CIP (Capital Improvement Program). The Veterans Park Sports Complex Project is contained in a 13.54 -acre park. This project will include the modernization of three baseball/softball fields and basketball courts. These fields will have the following amenities: seating, sunken dugouts, backstops, concession building, and outfield fencing. The park's open space will be provided the following amenities: two play structures, a splash pad, horse shoe pits, basketball courts, and miniature soccer fields. Purchase of play structures and splash pond was awarded by Council action on November 4, 2008. The Design Review Committee recommended approval of the project on the April 2, 2007 meeting. The project was conditionally approved by the Planning Commission on August 26, 2008 and a Notice of Determination was filed with the Clerk of the Board of Supervisors on August 29, 2008. ANALYSIS/DISCUSSION: On September 16, 2008, the City Council authorized solicitation of bids for Veterans Park Sport Complex Project. Subsequently on November 18, 2008, Council action authorized award of a construction agreement to C.S. Legacy Construction, Inc., in the amount of $3,046,064. The project was completed satisfactorily in the amount of $3,405,501.20, which is $362,187.27 (11.8%) above the original contract. Staff requests authorization to award the attached final change order, Exhibit A. Some of the awarded improvements included landscaping and require the contractor to maintain the improvements for a ninety day period; retention will be retained until the maintenance period is completed. Staff will bring back a Notice of Completion once this maintenance period has passed. The ground breaking ceremony is being planned for November; staff will post the event's flyers at various city facilities and post the event on Channel 3 and the city website. ENVIRONMENTAL IMPACT: The project was conditionally approved by the Planning Commission on August 26, 2008 and a