1997 AGN APR 01 I18 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF APRIL 1, 1997 To: HON. MAYOR AND CITY COUNCIL ANNA VEGA, Finance Director CAROLINA P. BARRERA, City Clerk bject: Award of New five-year tease, in the Amount of $3,481.41, to Xerox Corporation, for City Clerk and Personnel Background: The City Clerk's Office is in charge of reprographics for the City of Colton. It monitors a budget for and maintains two Xerox copiers (5385 and 5065) which are heavily used by the departments in City Hall, the Library, Fire Department and Neighborhood Services. For approximately 14 years, the City Clerk's Office has enjoyed a solid business relationship with Xerox Company. In addition to providing high - performing equipment, Xerox Company is always willing to help the City, a valued customer. This was evident in 1995 when Xerox assisted the City Clerk to meet mandated budget cuts through a change in the Xerox lease. The City gained savings and, in addition, it realized an upgrade of its copier equipment. This is the final year of a five-year lease on the Xerox 5065 copier and the City Clerk's Office must address the matter. The Personnel Department maintains a small copier (5046) which is seven years old and is in dire need of replacement due to highrepaircosts. The departments at the Corporate Yard have a Xerox copier (5332) that is in the final year of a four-year lease. When Electric Administration moved to the Corporate Yard area, it heavily impacted the 5332 copier use and that model cannot meet current needs. Finally, The Wastewater Treatment Plant has been limping along with a Panasonic copy machine, which is in constant need of repairs. ITEM NO. 18