1999 AGN AUG 03 I13 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of August 3, 1999 TO: Honorable Mayor and City Council APPROVAL: Henry T. Garcia, City Manager] i4� t/ FROM: Thomas K. Clarke, Utility Director SUBJECT: Award of Bid For Transformers For The Electric Department To Southwest Power In The Amount Of $34,907.77 and Wesco Utility In The Amount Of $6,567.36. BACKGROUND: The Electric Department orders transformers into Electric Stores when the need arises to upgrade, replace or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. DISCUSSION/ANALYSIS: On June 24, 1999, the Electric Department posted a Notice Inviting Bids for these transformers. A bid opening was held at 3:00p.m., July 14, 1999, at the Corporate Yard. Four bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES: None FINANCIAL IMPACT: These transformers are purchased into Electric Stores inventory account number 520-1500-154. They are charged to the appropriate budgeted account, as they are needed. RECOMMENDATION: Staff recommends award of bid for Items #1, 3, 4, & 5 to Southwest Power in the amount of $34,907.77 and Item #2 to Wesco Utility in the amount of $6,567.36. Report prepared by Rebecca Gallegos, Purchasing Assistant Attachments: (2) Bid Analysis Transformer Load Loss Evaluation Page 1 of 1 Item #13