1999 AGN AUG 17 I07 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of August 17, 1999 TO: Honorable Mayor and City Cncil APPROVAL: Henry Garcia, City Manager FROM: Dennis Morris, Human Resource Director SUBJECT: Award a Two -year Contract to O.C. Tanner Recognition Company for the Employee Service Awards Program in the Amount of $40,000 DATE: August 9, 1999 BACKGROUND At the Council meeting of January 12, 1999, the City Council approved a recommendation to implement a Service Award Program to recognize employees for their years of service to the City of Colton. Each employee will be offered a choice of a gold lapel pin with the new City Logo or a selection of an item from a catalog designed for the City's program. ANALYSIS The Purchasing Division could only locate two vendors that provide a customized program like this. One of the vendors, Nelson Marketing, is located in Wisconsin and they recommended that we implement our program through a vendor in the Southern California area to ensure better customer service with return items, warranties, etc. The other vendor is O.C. Tanner Recognition Company which is located in the City of Orange. Staff is recommending that the City enter into a two-year contract with O.C. Tanner Recognition Company. ALTERNATIVES None FINANCIAL IMPACT The Council approved a budget of $30,000 ($15,000 per year) for this program for FY 99/00 and FY 00/01. These funds are budgeted in account number 100-6030-6030-2400. The cost of the program for the first year is going to be approximately $36,000. This increase in cost is the result of every employee, with over five -years, being recognized the first year. The additional funding required will be transferred from funds budgeted in other accounts for fiscal year 1999-2000. The budget transfer will be based upon each department's pro -rata share of employees receiving awards. The actual account numbers to be charged for the transfer have Page 1 of 2 Item #7