1999 AGN JUN 15 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 15,1999 TO: HONORABLE MAYOR &CITY COUNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGEI# FROM: DILU DE ALWIS, ACTING FINANCE DIRECTOR SUBJECT: AWARD OF A ONE YEAR PURCHASE ORDER TO DELL COMPUTER CORPORATION. FOR THE PURCHASE OF WORKSTATION P/C'S FOR VARIOUS DEPARTMENTS AMOUNT OF $2,071.02 PER SYSTEM. DATE: JUNE 7,1999 The Finance department including the Information Systems Division and the Purchasing Division have researched the benefits to The City to standardize our purchase of workstation computer systems. The benefits would include but are not limited to: 1) Systems can be repaired quicker. 2) The departments would receive systems quickly due to having an open Purchase Order for one year to order on an "as needed" basis. DISCUSSIONIANALYSIS The City's Purchasing Division solicited Requests for Quotation from the three top rated computer supplierr IBM, Gateway, and Dell. PC World rated these companies on their PC reliability and service. Quotations from Gateway and Dell were received and evaluated. Purchasing evaluated the Quotations. The Quote from Gateway was non-responsive for the following reason(s): Specifications called for a 40X CD-ROM Drive and Gateway quoted a 32X CD-ROWalso, a 64 bit sound card was specified and Gateway did not include this item in its quote. Dell met all specifications and exceeded some aspects of the specifications. Dell was also the low quotation, (Gateway $2,191.64 per system and Dell $2,071.02). The prices quoted by both vendors were quoted under the State CMAS Contract. Staff is recommending Council authorize the Purchasing Division to issue a Purchase Order good for one year to purchase Work -Station P/C's on an "as needed" basis with the option to re -issue the Purchase Order for an additional year be awarded to Dell Computer Corporation. ALTERNATIVES None. FINANCIAL IMPACT These Computer Systems are Budgeted for by various Departments ENVIRONMENTAL IMPACT None. RECOMMENDATION Staff recommends authorization for the Purchasing Division to issue a Purchase Order to Dell Computer Corporation in the amount of $2,071.02 per WorkStation on an "as needed" basis. Report Prepared By: Nicole Mihld, Purchasing Assistant Attachments: Chart of Survey by PC World, Quote from Dell Computer Corporation Page I of I Item # 15