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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MARCH 16,1999 TO: Honorable Mayor & City Council APPROVAL: Henry Garcia, City Manag FROM: Dennis Morris, Human Resource Director Thomas K. Clarke, Utility DirectoC1 SUBJECT: Establish One New Full Time Position, Approval of Salary Resolution, Approval for Recruitment, and Ratification for Appointment of Engineering/GIS Technician for the Electric Utility Department DATE: March 9,1999 BACKGROUND: A GIS, or Geographic Information System, is a collection of hardware and software that is used to organize information that has an important relationship to some geographic point in the City. Since 1995, the City has been steadily irnplementting such a system through its Utility Department. Parcel information is now available on the City Intranet, and digital orthophotographic imagery (a highly accurate form of aerial photograph) is now also available on request. Delitverablcs, primarily in the form of specialized maps, are in increasing demand by the City Council and Other Departments.. DISCUSSION/ANAUI(SIS: The City's GIS implementation has been largely the work of a single employee, our Electrical Systems Engineer, Michelle Pierce-Borello. The implementation is about to transition from the design phase to what is called the data -conversion phase - where paper data in large amounts is transferred to computer storage. Once the conversion has been completed, the GIS is capable of producing a wide variety of reports. The Utility Department anticipates That the demand for deliverables will likewise increase. The proposed position is capable of assisting with the conversion and production of these deliverables at a lower cost than the salary for the Electrical Systems Engineer. The Utility Department would like to increase the amount of time the Engineer spends on the classical electrical distribution system engineering for which she has trained and been hired. The Job description and salary range for the new position has been developed, prepared and approved by the Human Resource Director. FINANCIAL IWACT. No financial impact is expected due to a new vacancy in the Utility Administration Division (Utility Financial Analyst) which provides sufficient savings to cover the cost of the position in the current year. The necessary time for recruitment also means the current FY impact on the budget will be minimal. The position shall be budgeted in the Engineering Division for FY 1999-2000, RECOMMENDATION: That the Mayor and City Council approve the request for the new position of EngineeringlGIS Technician with approval for recruitment and ratification for appointment as recommended by the Human Resource Director. Prepared by: Timothy C. Trewyn, P.E., Assistant Electric Utility Director, Judith S. Glithero, Human Resource Analyst Attachments: Job Description and Resolution Item # 9 agenda Engineering GISdoc