2000 AGN APR 04 I06 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 4, 2000 TO: Honorable Mayor Pro -Tem and City Council APPROVAL: HeyrFy'k. Garcia, I FROM: 'D'aa-fd4t. Ztfm'dFa--C6ff rh'6nn- y'Development Director SUBJECT: Recommendation to reject for cause construction bids for the Colton Museum Restoration Project opened on March 14, 2000, and Request for Authorization to solicit new bids for the Community Development Block Grant (CDBG) Project #104-22212 - Colton Museum Restoration DATE:_ March 27, 2000 BACKGROUND: This project consists of the restoration of the exterior of the Colton Museum; the project is funded by Community Development Block Grant (CDBG) funds. The bid opening for the CDBG Project #104-22212 - Colton Museum Restoration was held on March 14, 2000. There were three (3) bid proposals submitted: • Southland Empire: $149,871 • Wyatt Construction: $185,108 • W.B. Allen Construction: $283,199 DISCUSSION/ANALYSIS: Upon review of the bid proposals by City staff, several instances of non-compliance were noted for each of the submittals. A meeting between City staff and City Attorney Dean Derleth was held; the course of action suggested by the Attorney was to: • Reject all three (3) bids on the basis of non-compliance with the contract documents and specifications. • Prepare a new set of contract documents and specifications, incorporating all Addenda items and further clarifying/stressing those items with which the bidders seem to have the most problems. • Return to the City Council with a request to rebid the project. The San Bernardino County Department of Economic and Community Development (ECD) was contacted and is in full agreement with this request, providing the rebidding process follows the same guidelines as the original bidding process with regard to their time frames (minimum 30 -day bid) and required forms. FINANCIAL IMPACT: No impact to the City General Fund. The project will be funded with CDBG funds. Currently, $115,755 is available in the project account. Under separate action, the City Council will be Item #6