2000 AGN APR 18 I20 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the Council Meeting of April 18, 2000 TO: HONORABLE MAYOR AND CITY COUNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGER FROM: THOMAS K. CLARKE, UTILITY DIRECTOR-;�y s�`� ✓ SUBJECT: ADOPT THE ATTACHED RESOLUTION TO DECLARE THAT EMERGENCY CONDITIONS EXISTED AT WELL #15, DELEGATING AUTHORITY TO THE UTILITY DIRECTOR TO ORDER ACTIONS REQUIRED AND AUTHORIZE PAYMENT IN AN AMOUNT NOT -TO -EXCEED $50,000 TO TRI -COUNTY PUMP COMPANY FOR THE REPAIRS TO THE WELL DATE: APRIL 10, 2000 BACKGROUND: Each fiscal year, the Water Department obtains a term purchase order to Tri -County Pump Company for minor repairs to the water system. The purchase order repairs cannot exceed $5,000 per each repair, up to a total of $15,000. Well #15 (Well) is one of the City's water -producing wells. The Well is essential in the Water Department's ability to provide adequate water and fire flows to the Western Zone, which serves customers in the Downtown area, from the ATSF tracks west to Pepper Avenue. DISCUSSION/ANALYSIS: On March 16, 2000 the Well stopped pumping water. A quote was obtained from Tri County Pump Company for pulling and inspection of the Well in the amount of $3,100. The cost for pulling the Well increased due to the need to video tape the inside of the Well to determine if the casing could withstand wire brushing. A new quote in the amount of $5,990 for pulling and inspecting the Well was received on March 30, 2000 and was approved by the Utility Director. In addition an estimated quote for repairing the Well was also received. The Utility Director approved the emergency repairs to begin as soon as it is pulled. Section 22050 of the Public Contract Code allows the Council to pass a resolution by a four-fifths vote of its membership declaring that emergency conditions existed and delegating authority to order actions required by that emergency without giving notice for bids to let contracts. FINANCIAL IMPACT: The FY99-00 Water Budget includes sufficient funds in the Capital Improvements - Well Repairs Account No. 521-8100-8105-3890 to cover the cost of repairs. RECOMMENDATION: Staff recommends that Council ratify and adopt the attached Resolution Declaring Emergency Conditions at Well #15, the delegating authority to the Utility Director to order actions required, and authorize payment in an amount not -to -exceed $50,000 to Tri County Pump Company for the repairs to the Well. Report Prepared By: Lorraine June ccwell#15repairs Page 1 of 1 Item #20