2001 AGN DEC 04 I08 - Laserfiche WebLink

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,(•V CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 4, 2001 TO: HONORABLE MAYOR AND CITY COUNCIL APPROVAL: Daryl Parrish, City Manager FROM: Dilu deAlwis, Finance Director Ga4_ SUBJECT: Finance Department Reorganization DATE: November 20, 2001 Item # 8 BACKGROUND: This fiscal year, the Finance Department has grown from a staff of 13 to a staff of 30 with the transfer of Risk Management from Human Resources and the Warehouse and Customer Service Divisions from the Electric Department. With the influx of additional staff, there is a need to reorganize to increase operational efficiencies and provide clerical support to the entire Department. DISCUSSION/ANALYSIS: There are two current vacancies in the Finance Department: Part-time Customer Service Representative in the Customer Service Division, and Warehouse Supervisor in the Central Services Division. Staff is requesting to fill the vacant Part-time Customer Service Representative position with a Part-time Senior Office Specialist, and to fill the vacant position in the Central Services Division with a Senior Office Specialist. In addition, staff is requesting to upgrade the current Part-time Customer Service Representative to a Full-time Customer Service Representative I. The Senior Office Specialists will provide clerical support to all divisions within the Finance Department. The current Part-time Customer Service Representative has been working full-time hours on a regular basis; upgrading this position will retain continuity and productivity within the division. FINANCIAL IMPACT: Filling the vacant Part-time Customer Service Representative position with a Senior Office Specialist is estimated to cost an additional $8,353 per year in salaries; the general fund will absorb 50% of these costs and the other 50% will be allocated to the Internal Service fund. Underfilling the Warehouse Supervisor position with a Senior Office Specialist is estimated to save the division $3,200 per year. Upgrading the current Part-time Customer Service Representative is anticipated to cost an additional $4,300 per year in salaries and benefits. There is no general fund impact as Customer Service costs are fully allocated to the Electric, Water, and Wastewater Departments. All additional costs will be absorbed by the various divisions' current approved budgets. No appropriation increases are being requested at this time. ENVIRONMENTAL IMPACT: None RECOMMENDATION: Staff recommends approval of the Finance Department reorganization as recommended by the Finance Director and approve the attached salary resolution CATUAFA9a Report- n TO nCSRRmvimiew.doc ITEM NO.