2001 AGN NOV 20 I12 - Laserfiche WebLink

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Item #12 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 20, 2001 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KATHY KIVLEY ST O T�tjIErANGE A CTING PUBLIC WORKS DIRECTOR 4 SUBJECT: APPROVE AND UTH ZE A C O ER TO GTS AND ASSOCIATES IN THE AMOUN OF $ ,000 FO IONAL ENGINEERING SERVICES AS CITY ENGINEER DATE: NOVEMBER 8, 2001 BACKGROUND: On August 7, 2001, the City issued GTS and Associates a Purchase Order Number 51825 in the amount of $20,000 for professional engineering services under Glenn Wilson's Engineering License, for acting in the capacity of Colton's City Engineer. This contract for services for the new fiscal year operated on a month-to-month basis as an interim transition, making ready for the new in-house City Engineer. As a requirement of the Subdivision Map Act, Section 66436, it is necessary for the City to maintain at all times a licensed professional Engineer to perform City Engineer duties. DISCUSSION: The hiring of the new in-house City Engineer was an extensive recruitment process taking more time than originally anticipated. The additional project assignments append to the current City Engineer's budget account, constitute the necessity to increase the original Purchase Order Number 51825 by $53,000. This will ensure sufficient funding during the extended transition period and compensate GTS and Associates for the additional work requested of them by the City (i.e. off-site agreements; job description clarifications; project meetings; map execution and review, etc.). FINANCIAL IMPACT: Of the $53,000 increase being requested, $35,000 is budgeted in the following accounts: • 100-6150-6151-1010 ($25,000 - Salary Savings) • 249-6900-6910-2350 ($10,000— Professional Services) The remaining $18,000 will be drawn from Account No. 249-2970 (Unappropriated Fund Balance) to increase appropriations in Account 249-6900-6910-2350. ENVIRONMENTAL IMPACT: There are no environmental impacts associated with this action. RECOMMENDATION: Staffs recommends the City Council take the following actions: 1. Approve Resolution No. authorizing an increase in appropriations account No. 249-6900-6910-2350 — Professional Services.