2002 AGN JUN 18 I11 - Laserfiche WebLink

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Item #11 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF JUNE 18,2002 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DIE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD A CONTRACT TO FOR SPLICING, TERMINATING & TESTING FIBER OPTIC CABLE TO J. D. BRIGGS CO. IN THE AMOUNT OF $13,390 DATE: JUNE 10, 2002 BACKGROUND Several of the City's outlying departments are connected to City Hall for telephone and computer network services, using fiber optic cable. The departments include the City Yard, Civic Center Annex, Fire Station #1, Library, Colton Community Center and Hutton Center. Staff would like to extend the fiber optic network to include the RDA Building, Wastewater Treatment Facility and Fire Station #3. To accomplish this the City of Colton Electric Department will hang fiber optic cable on the City's existing electric poles to connect each of these locations to our existing fiber optic loop. The Electric Department does not have the proper equipment to splice, terminate and test the fiber connections. Staff is requesting authorization to solicit bids to splice, terminate and test the fiber optic cable. At the City Council meeting of March 26, 2002, the City Council approved award of a contract to Avaya Inc. to purchase telephone and computer network equipment to connect the new sites to our telephone PBX and the City's computer network. Council also authorized staff to solicit bids for the splicing, terminating and testing of the fiber optic cable. DISCUSSION/ ANALYSIS On May 28 & June 4, 2002, Purchasing solicited proposals for the splicing, terminating and testing of the fiber optic cable. A pre -proposal conference was held on June 5, 2002, at the Corporate Yard Conference Room. One vendor, J.D. Briggs Co. was present at the conference. The proposal due date was 10:00 a.m., June 10, 2002. No proposals were received. Section 20166 of the Public Contract Code states that if there are no bids received, the legislative body may have the project done without further complying with this chapter. Section 3.08.130.1) of the City's Municipal Code also states that if no bids are received, the City Council may direct the purchasing officer to have the project completed with no further compliance with this section. Staff requested and received a proposal from J.D. Briggs Co. to complete this work for $13,900. J. D. Briggs Co. installed the City's original fiber optic cable and is very familiar with our system. Staff is recommending that the City Council award a contract to J. D. Briggs Co. for this work. ALTERNATIVES None