2002 AGN SEPT 03 I21 - Laserfiche WebLink

Browse Search

CITY OF COLTON AGENDA REPORT Council Meeting of September 3, 2002 TO: Honorable Mayor and Council Members FROM: Daryl J. Parrish, City Manager Item #21 SUBJECT: Extension of Professional Services Agreement and Approval of Change Order to United Strategies, Inc. in the Amount of $18,192.50 DATE: August 15, 2002 BACKGROUND: On January 7, 2002, the City of Colton entered into a Professional Services Agreement with United Strategies, Inc. to perform consulting services regarding assisting the City in obtaining the necessary permits for the construction of the City of Colton and San Bernardino County Flood Control District Comprehensive Storm Drain Plan Project 3-5. The estimated time to complete this endeavor was the time period between January 1, 2001 and June 30, 2002. At that time the estimated cost to perform the aforementioned consulting services was $14,720. Prior to January 7, 2002, United Strategies Inc. was working on this project as a sub -consultant to the Arrowhead Management Group, the firm hired by the City in 1996 to design, and manage the construction of the infrastructure improvements surrounding the Arrowhead Regional Medical Center. DISCUSSION/ANALYSIS: In May of 2002, the City was informed by United Strategies that there were to be changes to the design of the 3-5 Project based on mitigation negotiations with the United States Fish and Wildlife Service to include additional bore pits, realignment of pipeline, velocity changes, and habitat restoration. These changes to the project generated the need for the extension of the professional services agreement from June 30, 2002 to December 31, 2002 and the change order. There will be no further extensions or change order requests. ENVIRONMENTAL IMPACT: There is no environmental impact as a result of this extension request and/or change order. FISCAL IMPACT: The City of Colton and the County of San Bernardino approved funding for Project 3-5 when the Memorandum of Understanding for Infrastructure Improvements was approved in 1995. $1,900,000 was transferred from the county to the city to fund a portion of the project. These additional requested funds were not budgeted for expenditure in the 2002/03 Fiscal Year Capital Projects Budget and thus an appropriation must be approved by the City Council in the amount of $18,192.50. The project account established for Project 3-5 is 754-6850-6859-3890.