2003 AGN JUN 17 I20 - Laserfiche WebLink

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Item #20 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MLLI INU Ul- JUNt 11, cuva TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTORVPS/ SUBJECT: AWARD OF BID FOR ANNUAL TREE TRIMMING CONTRACT FOR THE ELECTRIC UTILITY DEPARTMENT TO MOWBRAY'S TREE SERVICE FOR AN ESTIMATED AMOUNT OF $25,000. DATE: JUNE 9, 2003 BACKGROUND On May 12, 2003 the Purchasing Division solicited sealed bids for tree trimming service for the electric utility department, from thirteen (13) local firms. In addition to the mailing the request for bid was published in a local newspaper on May 15 and May 22, 2003. The scope of services requested vendors to clear trees from primary power lines. These trees are located on private property and the Electric Department does not have the necessary equipment needed to access and trim the trees. The Electric department clears the trees from primary power lines to reduce the power outages. The Electric Department has had several power outages in the past that have caused by trees growing into the primary power lines. The annual contract term for these services will be July 1, 2003 through June 30, 2004. This contract will have the option to renew the contract for an additional two (2) years in one (1) year increments at the same price and terms. DISCUSSION/ ANALYSIS The bid opening was held in the purchasing office on June 2, 2003. One (1) bid was received and evaluated for compliance with the bid submission requirements. This bid meet all the requirements in the bid documents. ALTERNATIVES The City can bring the tree trimming service to clear the trees from primary power lines in house, however, the cost of the equipment needed and the additional employee needed to perform this function would well exceed the annual cost of contracting for this service. FINANCIAL IMPACT The City Council approved a budget for approximately $25,000 for these services. Funds for this service are available in Electric Department Professional Services account number 520-8000-8004-2350-0923. ENVIRONMENTAL IMPACT None Report Prepared By: Nicole Mihld, Buyer Page 1 of 2