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CITY OF COLTON <br />AGENDA REPORT <br />FOR THE COUNCIL MEETING OF MARCH <br />0111 <br />TO: Honorable Mayor and City Counci e b s <br />FROM: Joe McCann, Acting/ Chief of Po ce t <br />SUBJECT: Award a contract for radio equip the police department to <br />Motorola, Inc. in the amount of $57,8 .90. <br />DATE: March 5, 2003 <br />BACKGROUND: <br />Item #10 <br />On January 19, 2001, the City Council approved the acceptance of funds through the State of California, <br />Department of Justice 2002 Citizen Option for Public Safety Grant program to provide funding exclusively for <br />front line law enforcement services. The funds from this grant must be spent by June 30, 2003. The police <br />department is requesting approval to spend a portion of these funds to replace 20 portable radios in the <br />police patrol division. <br />DISCUSSION/ ANALYSIS <br />The radios are a part of proprietary system used countywide. Section 3.08.100 of the City's Purchasing <br />Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services <br />and equipment. In such instances, the procedures of that agency shall satisfy all City requirements for the <br />bid and award of those purchases. The City of Colton can piggyback onto the San Bernardino County Bid <br />#89-639. This will save the City the cost of the formal bid process and allow us to take advantage of the <br />volume discount afforded to San Bernardino County. <br />ALTERNATIVES <br />Solicit sealed proposals for this equipment; however, Motorola does not sell this proprietary equipment <br />through its distributors. <br />FINANCIAL IMPACT <br />This purchase is funded by the State of California Department of Justice COPS 2002 Grant. The funds are <br />available in the Police Department's COPS 2002 Miscellaneous Equipment Capital account number <br />100-6070-6085-4930. <br />ENVIRONMENTAL IMPACT <br />None <br />Staff recommends the City Council piggyback on to the San Bernardino County Bid #89-639 and award a <br />contract for radio equipment for the Police Department to Motorola, Inc. in the amount of $57,803.91. <br />Prepared by: Frank Coe, Police Lieutenant <br />REVIEW TEAM ONLY <br />City Attorney: Finance Director: ' <br />City Manager: OTHER: <br />