2004 AGN APR 20 I15 - Laserfiche WebLink

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Item #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF April 20, 2004 TO: HONORABLE MAYOR & CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR 0?/ SUBJECT: AWARD OF BID FOR AN ANNUAL WEED ABATEMENT CONTRACT TO KINKO WEED ABATEMENT IN AN ESTIMATED AMOUNT NOT TO EXCEED $40,000. DATE: APRIL 12, 2004 BACKGROUND The Fire Department administers a weed abatement program to help prevent brush fire hazards on private property. The property owners are notified that their property must be abated of weeds by a certain date, and if the property owner fails to comply, the City's weed abatement contractor will accomplish the work. The property owner will then be assessed on their next property tax bill for the cost of the weed abatement plus a $100 per lot administrative fee. DISCUSSION/ANALYSIS On March 11, 2004, the Central Services Division advertised for sealed bids for an annual weed abatement contract. In addition, bid packages were sent to eight (8) prospective bidders. The bid opening was held at 10:30 a.m., March 29, 2009, in the Central Services office. One bid was received from Kinco Weed Abatement. This vendor is currently under contract with the City and providing the City with Weed Abatement Services. The City's Purchasing Ordinance does not prohibit the City Council from awarding a contract to a single bidder. The City will have the option of renewing this contract two consecutive years for a period of one (1) year at a time. ALTERNATIVES None FINANCIAL IMPACT The Fire Department budgeted $40,000 for this expense in their weed abatement professional services account number 100-6090-6093-2350. All costs will be recovered from the individual property owners. ENVIRONMENTAL IMPACT Weed abatement is a preventative measure to stop brush fires which destroy the environment. RECOMMENDATION Staff recommends that the City Council award an annual contract to Kinco Weed Abatement in an estimated amount of $40,000.