2004 AGN MAY 18 I07 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF May 18, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, City Engineer,- Item #7 SUBJECT: Approval of Notice of Completion for CIP Project'Valley & Hermosa Avenue FY 1997/1998.' DATE: May 3, 2004 BACKGROUND: In 1998, as a result of flooding along Valley Boulevard and Hermosa Avenue the pavement gave way and was in need of emergency repairs. The repairs included pavement, curb and gutter rehabilitation. These repairs were undertaken by the Street Division of Public Works. This project was accepted with the understanding stated per Program Supplement No. M001 to Administering Agency -State Agreement For Federal -Aid Projects No. 08-5065 (003), that the California Transportation Department would reimburse the project at a ratio of 100%. The project was approved and estimated by the State to cost the City of Colton $17,260.00. The City began the project, which only involved a construction phase, on 2/22/98 and was completed on 4/11/98. This project was completed at a total cost of $16,870.84. DISCUSSION/ANALYSIS: Council provided approval for the Program Supplement No. M001 by approving Resolution 55-99, dated July 6, 1999. However, there is no record of Council approval for this project, nor a date upon which Council was notified of its completion. Council review and approval is needed to show the initial date the project was started to be 2/22/98 and the day of its completion to be 4/11/04, these dates reflect the attached time sheets. The total cost of the project, $16,870.84, was noted in the Final Invoice sent to the Local Agency (CalTrans) for reimbursement and is awaiting processing. FINANCIAL IMPACT: City filed for reimbursement on April 3dh, 2004. The reimbursement of this project will have a positive impact on the Miscellaneous Revenue Account into which this reimbursement of $16,870.84, the project's total costs, will be deposited once received; it cannot be used to reimburse the account from which it was paid from as the account used to finance this project no longer exists. ENVIRONMENTAL IMPACT: None. CONFLICT OF INTEREST — Gift Disclosure Requirements Not Applicable. 7/10/03 City Clerk's Office Cb