2004 AGN OCT 19 I10 - Laserfiche WebLink

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Item #10 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 19, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, P.E., City Engineer SUBJECT: Approve Resolution to Increase the CIP Budget for Fiscal Year 2004/2005 to Include Agua Mansa Street Improvement Project, in the amount of $97,615.41. DATE: October 11, 2004 BACKGROUND: The City of Colton entered into Agreement Number 03-801 on July 15, 2003 with the County of San Bernardino. The lead agency role for this project was undertaken by the County of San Bernardino. This Agreement was entered into by both parties to improve the condition of Agua Mansa Road. Scope of this project included the following: beginning at Rancho Avenue and proceeding west 0.70 miles the roadway was pulverized, then overlayed with new asphalt concrete pavement. DISCUSSION/ANALYSIS: The construction costs of this project was estimated at $247,000 with the City's share budgeted at $135,815.67. The actual total cost of the project came in at less than was anticipated at $177,482.69 and the City is responsible for 55% of those total costs per the original Agreement. The City has recently been invoiced for their portion of the Project's construction costs at $97,615.41. The City's local share was anticipated to come from Host City Fees. FINANCIAL IMPACT: Currently, there are sufficient funds in the Host City Fees fund balance (account 240-5730) to pay for the invoiced amount of $97,615.41 (City's share of the Project costs). Colton's share of the project costs were not budgeted in the fiscal year 2004-05 CIP budget, and requires a budget adjustment from funds available in the Host City Fees fund balance account. Budget adjustment will add $97,615.41 to account number 450-0539-6940-3890, increase the transfers out of Host City Fees account 240-8102 and the transfers into the CIP fund 450-8101 for the same amount. ENVIRONMENTAL IMPACT: Not Applicable. CONFLICT OF INTEREST: County of San Bernardino.