2004 AGN OCT 19 I11 - Laserfiche WebLink

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Item #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 19, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Amer Jakher, P.E., City Engineer SUBJECT: Approve Resolution to Increase the CIP Budget for Fiscal Year 2004/2005 For the Construction Phase I of 3-5 Storm Drain Project from various funding sources. DATE: October 11, 2004 BACKGROUND: The scope of the Comprehensive 3-5 Storm Drain Project includes construction of a parallel 108 inch reinforced concrete pipe (RCP) across major transportation facilities (such as the Union Pacific Railroad and Interstate 10), construction of a 9 foot by 8foot pre -cast reinforced concrete box and connection to other facilities in later phases of the project. Currently, the City is in the process of beginning the construction of Phase I the project is divided up into five (5) Phases. Phase I of the project will run from Cypress at Valley to Rancho Avenue at the 1-10 interchange. DISCUSSION/ANALYSIS: The projects funding sources are as follows: Environmental Protection Agency (EPA) Grant, Caltrans, San Bernardino Flood Control District, Arrowhead Medical Center Fund and Community Facilities District (CFD) 89-2 Construction Fund. Currently, the City has received confirmation that both grants which were submitted for by the City were approved. One grant is in the amount of $192,900 and the second is in the amount of $388,000; the total amount that the City can be reimbursed for by the EPA totals $580,900. Caltrans and the San Bernardino Flood Control District have not yet provided the minutes needed for documentation but are in the process of finalizing the documentation showing the needed approval. The CFD 89-2 Construction Fund set up for the construction of this project has not been used and is still available for its original intent; the amount available in the improvement fund and the interest earnings from this fund is approximately $459,411. FINANCIAL IMPACT: The total estimated project cost for Phase I is $2,725,130. The project was originally budgeted for $425,760.50 to cover only the design costs for Phases I — III. Staff is recommending budgeting $459,411 available CFD 89-2 Construction Fund (account number 450-6632-6985-3890), $580,900 of EPA funds (account number 450-6632-6980-3890) and $654,058.50 available from Arrowhead Medical Center Fund (account number 754-6632-6850-3890). This will bring the construction budget to $2,120,130. An additional $605,000 will be allocated to the project once proper documentation is received by the City from Caltrans and the San Bernardino Flood Control District. This will bring the total budget for this project to $2,725,130. ENVIRONMENTAL IMPACT: Not Applicable.