2004 AGN OCT 19 I17 - Laserfiche WebLink

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Item #17 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF OCTOBER 19, 2004 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AMEND THE EXISTING CONTRACT WITH SOUTH WEST PUMP & DRILLING, INC. IN AN AMOUNT NOT -TO -EXCEED $14,000. DATE: OCTOBER 6, 2004 BACKGROUND: Well Plant No. 26 is located at Walnut Well Field in San Bernardino and provides forty percent (40%) of the water to the Western Zone. Over the weekend of June 19, 2004, Well Plant No. 26 unexpectedly stopped pumping water. Water Department staff consulted with the City Manager regarding the situation. In accordance with the City's Purchasing Policy 3.08.020 (f), the City Manager declared that an emergency condition existed and that immediate action was necessary to insure that wholesome and sufficient supply pf potable water is maintained throughout the City. DISCUSSION/ANALYSIS: On July 6, 2004, the CUA awarded South West Pump and Drilling, Inc., the contract in an amount not -to - exceed $50,000, which was estimated at that time when Well No. 26 shut down. Due to the unforeseen condition of the well, the actual cost to repair Well No. 26 was $63,418. An additional amount not -to -exceed $14,000 was needed to complete the emergency repair of Well No. 26. FINANCIAL IMPACT: Sufficient funds are available in Capital Improvement Account Number 521-8100-8105-3890-0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: South West Pump and Drilling, Inc. President or Equal: Curtis McCalla, President Contact: Curtis McCalla, President RECOMMENDATION: Staff recommends that the Colton Utility Authority amend the existing contract to add an additional amount not -to -exceed $14,000 for the emergency inspection and repair of Well No. 26. Prepared by: Eric Fraser, Director of Water and Wastewater REVIEW TEAM ONLY �A UAA-1 f City Attorney: Finance Director: T*�' W QV - City Manager:_ �.l,tY1p�y-t �, ( r , OTHER: