2004 AGN SEP 07 I12 - Laserfiche WebLink

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Item #12 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF SEPTEMBER 7, 2004 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER ID SUBJECT: AUTHORIZATION REQUEST TO REJECT ALL BIDS AND TO SOLICIT ANOTHER BID FOR THE CONSTRUCTION OF FIRE TRAINING TOWER PROJECT DATE: AUGUST 29, 2004 BACKGROUND: On June 1, 2004, the City Council approved the request to solicit public bids for new steel training tower for Fire Department. The existing Fire Department training tower was originally built in 1957, by Fire Department personnel. The structure consists of telephone poles at each corner with three tier platforms with 2x4 and 2x6 construction, attached at 10 -foot intervals. In 1962 the tower was enclosed and windows, doors, and an interior stairway constructed to simulate conditions found in a multi -story structure. The tower was constructed without the benefit of engineered plans, nor reviewed for compliance with existing building codes at that time. On August 12, 2004, staff received formal proposals from two (2) firms, with their corresponding bid amount as follows: 1. Horizon CCI Services, Inc. — Anaheim, Ca. $ 220,787.00 2. Meadows Construction Services Inc.- Riverside, Ca. $ 360,462.00 ANALYSIS/DISCUSSION: Subsequent to the bid opening, an unopened bid document was discovered by the City Clerk's office. The bid document was not date and time stamped, therefore it was returned unopened to the bidder, WRG Fire Training Simulation Systems, Inc. of Sherwood, Oregon. On August 25, 2004, the City received a letter from WRG protesting the bid opening, indicating that their Bid Documents (shown on Exhibit A) were received by the City prior to the bid opening deadline. Under the circumstances, staff recommends that the current bids shall be rejected and the Project shall be re advertised. CONFLICT OF INTEREST: None.