2005 AGN DEC 20 I11 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 20, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HUMAN RESOURCES DIRECTOR ITEM #11 SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OCCASIONED BY DEPARTMENT REORGANIZATION DATE: DECEMBER 09, 2005 BACKGROUND: Under provisions of Administrative Policy 4.05.330, an employee or department head may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." The process directs that certain steps be taken and it request input and approval of the immediate supervisor and department head. The Human Resources Director reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. On October 17, 2005, an employee submitted a request for reclassification form. On November 1, the employee, an Office Support Floater, submitted all the required documents to the Human Resources Department. The City Manager has approved the request on December 1. DISCUSSION/ANALYSIS: The Office Floater has been assigned to the Human Resources Department since January 2005 as a result of the departure of the Human Resources Executive Assistant, in October 2004. The position reports directly the Human Resources Director. As the only clerical staff member, this position has many responsibilities that should be assigned to a higher classification; thus, the request for the reclassification. Some of these responsibilities include: accounts payable duties for Human Resources, reimbursement for executive medical, tuition, optical, retiree health, and certification. Responsibilities also include writing various letters for the Human Resources Director as well as maintaining his calendar; coordinating and setting up city/wide training workshops. This position also serves as the point of contact for the Department of Transportation (DOT) testing program as required by the California Highway Patrol and is also responsible for the upkeep and maintenance of these files and various other duties essential to the Human Resources Department. Following Human Resources' study, and the department head's recommendation, the proposed classification study recommendation and applicable salary range are listed below: The employee's reclassification is retroactive to November 1, which was when all the required documents were submitted to Human Resources. Current Proposed Department Classification Classification Proposed Monthly Salary Range HR Office Support Sr. Office $2,644 Step "A" to $3,214 Step "E" Department Floater Specialist11 The employee's reclassification is retroactive to November 1, which was when all the required documents were submitted to Human Resources.