2005 AGN JAN 18 I08 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JANUARY 18, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HUMAN RESOURCES MANAGER Y/ Item #8 SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OCCASIONED BY DEPARTMENT REORGANIZATION DATE: JANUARY 4, 2005 BACKGROUND: Under provisions of Administrative Policy 4.05.330 and approved modification, an employee may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." The process directs that certain steps be taken and it request input and approval of the immediate supervisor and department head. The Human Resources Manager reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. On December 13, 2004, the employee submitted all the required documents to the Human Resources office. DISCUSSION/ANALYSIS: Up until 2003, the City Manager's office had two clerical positions; one would oversee the executive level duties and the other had general clerical oversight. When this clerical position in the City Manager's office transferred to another department, all of the duties were assigned to the subject employee. Said employee also assists the Redevelopment Agency and other department directors when appointments are needed with the City Manager and Assistant City Manager. In addition, the subject employee has had to work on confidential material as it directly relates to the City Manager, Assistant City Manager, Redevelopment Agency Manager and other department heads. The classification for the Executive Assistant in the Executive unit is typically assigned to those whose duties and responsibilities involve confidential information (i.e., the Police Department, Human Resources, and City Council are departments that have a confidential level Executive Assistant). Following Human Resources' study, and the department head's recommendation, the proposed classification study recommendation and applicable salary range are listed below: The employee's reclassification is retroactive to December 13, 2004, which was when all the required documents were submitted to Human Resources. Current Proposed Department Classification Classification Proposed Sala(Monthly) City Sr. Office Executive $3,243 Step "A" to $3,942 Step "E" Mana er S ecialist Assistant The employee's reclassification is retroactive to December 13, 2004, which was when all the required documents were submitted to Human Resources.