2005 AGN JUN 07 I12 - Laserfiche WebLink

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Item #12 CITY OF COLTON AGENDA REPORT FOR COUNCIL Mtt I INU OF TO: Honorable Mayor and City Council Members FROM: Bill Smith — Community Services Director SUBJECT: Request Approval for Recruitment and Ratification of Employee Appointment to the Position of Senior Office Specialist in the Community Services Department DATE: May 18, 2005 BACKGROUND: Due to the recent retirement of its Executive Assistant, the Community Services Department does not currently have any full-time office support staff. This position provides valuable support to the department, handling daily administrative tasks, assisting the Director in all matters, and serving as the Secretary for the Recreation & Parks Commission, among other duties. These responsibilities are currently being absorbed by other department staff members, whose schedules do not always support taking -on this additional workload. DISCUSSION/ANALYSIS: Staff feels that the duties of this position can be handled by hiring a Senior Office Specialist, rather than an Executive Assistant. This strategy will save the City money, while not significantly diminishing the quality or quantity of work from this staff member. FINANCIAL IMPACT: The Salary Range for the Senior Office Specialist Position is $2567-$3120. The Community Services Department is currently budgeted for an Executive Assistant position, with a salary range of $3348-$4069. So hiring this position will actually save the City approximately $15,000 per year. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST: None Staff recommends that City Council approve the request for recruitment and ratification of employee appointment to the position of Senior Office Specialist in the Community Services Department. REVIEW TEAM ONLY City Attorney: 4 City Manager: T4� Finance Director: OTHER: