1988 AGN SEP 06 AGN I08 - Laserfiche WebLink

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CITY OF CO LTON AGENDA REPORT For Council Meeting of- 9/6/88 I T0: Honorable Mayor and City Council FROM: Rich Holmer, Human Services Director: SUBJECT: AUTHORIZATION TO SELECT A CONSULTANTjAND Date: 8/30/88 AWARD A CONTRACT TO CONDUCT A LIBRARY AUTOMATION STUDY On March 15, 1988, the City Council authorized the solicitation of bids to study alternate methods of library automation. A Request for Proposal (RFP) was written and mailed to prospective consultants on June 16. By the July 31, 1988 deadline, proposals from three prospective consultant firms were received. Each response to the RFP has been reviewed and a recommendation was male by staff, with the concurrence of the Colton Public Library Board of Trustees, . to award the contract to RMG Consultants Inc. RMGConsultants, Inc., will conduct Phase I and II tasks, as outlined in the RFP. The reason for selecting RMG Consultants, Inc., are as follows: 1. Their bid offers are not only the best price but the best presentation. COMPARATIVE COST BREAKDOWN OF PRASE I AND II TASKS RMG EPSTEIN WARNER $8,450 $9,750 $24,000 2. Their understanding of what the library RFP contains is more thorough. They have a detailed list of the various tasks to be performed with a timetable and number of job hours for completio' of each task. 3. The ' Y provide lde for more on-site vis2t time, to the library. 4. They state specifically what docu tints will be generated for what purpose. RECOMMENDATION Staff recommends that Council approve the of a contract ct to RMG Consultants, Inc., to j automation study. The Colton Public Library Board of Trustee matter and concurs with the recommendation Attachments, Bid Analysis CITY MANAGERS CONCURRENCE: Page 1 of----L_Report Prepared by: wmamnrors election and award conduct a library has reviewed this David Davis Librarian Item No. I