2004 AGN NOV 02 I11 - Laserfiche WebLink

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Item #11 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF NOVEMBER 2, 2004 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AWARD OF CONTRACT FOR PRETREATMENT PROGRAM SERVICES TO G&G ENVIRONMENTAL COMPLIANCE, INC. IN AN AMOUNT NOT TO EXCEED $71,913.00 DATE: OCTOBER 25, 2004 BACKGROUND: The City is required by state and federal law to maintain all requirements under the National Pollution Discharge Elimination System (NPDES) Permit issued by the State of California. The NPDES requirement states that the City is to maintain a Program that provides inspection, monitoring, enforcement, reporting, commercial and industrial user plan check, waste strength determinations used to calculate commercial and industrial discharge rates and activities necessary to ensure compliance with the discharge requirements of the NPDES Permit. The existing Program includes nine (9) permitted businesses, which include four (4) that are classified as Significant Industrial Users. DISCUSSIONIANALYSIS: The CUA solicited requests for proposals from six (6) Pretreatment Program Management firms. Two firms submitted proposals, the remainder did not respond or indicated that they were unable to perform the work in the necessary time frame and did not submit a proposal. Water Division Staff conducted interviews with Krieger and Stewart Inc. and G&G Environmental Compliance, Inc. to review their proposals. After interviewing both firms staff determined the proposal from Krieger and Stewart initially under estimated the scope of the program and would require nearly twice the number of hours to fully implement the City's Pretreatment Program. Empirical data from the current contract indicates approximately 1,100 hours per year are necessary to conduct the program. Assuming an average hourly rate of $110 per hour, the cost to the City would be higher than the equivalent services provided by G&G Environmental Compliance, Inc. G&G Environmental Compliance, Inc. has currently been providing the services under contract. The pretreatment services that G&G Environmental has been providing for the City's Wastewater Utilities Division continues to meet all state and federal NPDES permit requirements. Staff recommends that the contract be awarded to G&G Environmental Compliance, Inc. based upon their approach and schedule. (Please see attached RFP Analysis). FINANCIAL IMPACT: Sufficient funds are available in the Professional Services Account Number 522-8200-8200-2350-0000- 000. ENVIRONMENTAL IMPACT: Failure to administer the program in accordance with State and Federal laws could result in illegal discharges to the Santa Ana River or other wastewater treatment violations. CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: G&G Environmental Compliance, Inc. President or Equal: Gary Ethridge, President Contact: Gary Ethridge, President