1996 AGN JAN 04 I04 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR THE COUNCIL MEETING OF JANUARY 4,1996 TO: HONORABLE MAYOR & CITY COUNCIL APPROVAL: NABAR ENRIQUE MARTINEZ, CITY MANAGE , FROM: GRACIE FERNANDEZ HARMON, PERSONNEL DIRECTOR SUBJECT: REQUEST COUNCIL APPROVE THE UPGRADE OF THE POSITION OF INTERMEDIATE TYPIST CLERK TO THE POSITION OF ADMINISTRATIVE SECRETARY IN THE CITY MANAGER'S OFFICE. DATE: December 21, 1995 BACKGROUND: One of the positions in the City Manager's Office is that of an Intermediate Typist Clerk. The duty of this position is to perform a wide variety of clerical and typing work of average difficulty including reception duties. This position is currently vacant. DISCUSSION/ANALYSIS: This position currently serves as a secretary to the Assistant to the City Manager and City Attorney and assists the City Manager and the Executive Secretary. The City Manager's Office is responsible for varied, complex and often confidential matters that necessitate a position classification of an Administrative Secretary. In addition to processing complex and confidential matters, the City Manager's Office and specifically this position often has the first contact with members of the public, the business community and representatives from other public agencies. The City Manager's Office is the focal point for numerous projects critical to the City of Colton. The added professionalism this upgrade brings to the City Manager's Office will add value to the organization by improving the level of service we provide to the City Council, the citizens of this community and to other organizations that have business with the City. Specifically, the critical projects mentioned above include but are not limited to the following: managing the complaint response system (currently there are 35 logged open complaints and 28 logged complaints were resolved during the month of October 1995), managing the agenda process, the implementation of total quality management, installation of the new information kiosk, the County Medical Center Replacement Project, cable television (including channel three) and the Sanitation /Recycling Division Request for Qualifications process. Attached is a copy of the Administrative Secretaryjob description; salary range is $2,075 - $2,521 per month FINANCIAL IMPACT: This is a general fund position. The additional cost for salary and benefits is approximately $7,239.00 annually. There is adequate funding in the 1995-96 Budget for this position and there are sufficient salary savings in the City Manager's budget to cover this additional cost. RECOMMENDATION: That Council approve the upgrade of the position of Intermediate Typist Clerk to the position of Administrative Secretary in the City Manager's Office Attachment Prepared by: Arleen F. Shieh cAar as\word\agenda\posupgad.doc _ %1r Z L1�2