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CITY OF COLTON
<br />AGENDA REPORT
<br />For City Council Meeting of June 20, 2000
<br />TO: HONORABLE MAYOR & CITY COUNCIL
<br />APPROVAL: //�HHE.. ` Y G–A�--R—CCII�A, CITY MANAGE
<br />FROM: �jr+t.DAVID 2:AIVIORA, COMMUNITY DEVELOPMENT DIRECTOR
<br />SUBJECT::: REQUEST TO AWARD CONTRACT FOR THE CDBG PROJECT #104-22212 –
<br />COLTON MUSEUM RESTORATION TO THE LOWEST RESPONSIBLE BIDDER,
<br />KITSON SPECIALTY CONSTRUCTING, INC.
<br />DATE: JUNE 12, 2000
<br />BACKGROUND:
<br />This Project includes: Lead Abatement of building exterior; restoration/replacement of exterior moldings; a
<br />waterproofing system for the foundation walls to mitigate basement flooding; roof repair, installation of 1907
<br />reproduction style doors & exterior lighting system; and construction of an 18" Mow Strip.
<br />A request to re -bid the CDBG Project #104-22212 – Colton Museum Restoration was presented to Council and
<br />approved at the April 4, 2000, City Council Meeting. Bid Opening was held on June 6, 2000. Bid Proposals were
<br />reviewed, and all proposals were deemed acceptable. They are listed in ranking order.
<br />Bid Amount (#1) Bid Amount (#1A) Bid Amount (#1B)
<br />1. Kitson Specialty Contracting, Inc. $186,892.00 $154,330.00 $254,064.00
<br />2. Southland Construction $199,926.00 $167,657.00 $259,157.00
<br />3. Wyatt Construction $197,725.33 $171,785.33 $211,675.00
<br />DISC USS ION/ANALYSIS:
<br />The majority of this Project is Lead Abatement of the existing exterior paint. Based upon estimated costs, three
<br />processes for Lead Abatement were offered in the Bidding Schedule: Option #1 - complete chemical removal of
<br />lead paint, Option #1A - hand removal of loose/flaking paint and encapsulation of remaining lead paint, and Option
<br />#1 B - Micro -abrasive complete removal of lead paint.
<br />Option #1 and Option #113 both exceed the current approved and available funding amount. Kitson Specialty
<br />Contracting, Inc., using Option MA, will afford the City the best possible result within the available funding
<br />allocation. Said process has been approved by ECD, the City's Lead Abatement Consultant (AAA Lead Abatement
<br />Consulting and Inspection, Inc.), and by the State Historic Preservation Office (SHPO).
<br />ENVIRONMENTAL IMPACT
<br />None.
<br />FINANCIAL IMPACT:
<br />An amount of $150,530 is available for the construction portion of this project. Item No. 8 on the Bidding Proposal
<br />Schedule is "Construct 18" Mow Strip and swale, per Plan No. 9120", and was bid at $6,303 by Kitson Specialty
<br />Contracting, Inc. If Item No. 8 is deleted from the Contract, the new Total Amount Bid for the Project is reduced to
<br />$148,027. This leaves an estimated surplus of $2,503, which is adequate for materials and construction staking to
<br />be done by City forces. Per the Contract Documents and Specifications, the City has the option to add or delete
<br />items from the Contract with no monetary repercussions for the City.
<br />As this is a Community Development Block Grant (CDBG) project, approved by the Department of Economic and
<br />Community Development (ECD), the City will receive 100% reimbursement of funds upon completion of the Project.
<br />RECOMMENDATION:
<br />Staff recommends that Option #1A be selected as the Lead Abatement method.
<br />Staff further recommends that Kitson Specialty Contracting, Inc., as the Lowest Responsible Bidder, be
<br />awarded the Contract for the CDBG Project #104-22212 – Colton Museum Restoration in the amount of
<br />$148,027.00.
<br />Report prepared by Dusty Dappen, Engineering Technician Il, Public Works Department
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