2000 AGN JUN 20 I10 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of June 20, 2000 TO: HONORABLE MAYOR AND CITY COUNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGEkR KkP15;% FROM: THOMAS K. CLARKE, UTILITY DIRECTOR, SUBJECT: AWARD OF CONTRACT FOR THE El RZ:GY;VEO 11CIEN(T LIGHTING' MODERNIZATION OF CITY FACILITIES TO EXECUTIVE LIGHTING SERVICES IN THE AMOUNT OF $114,696 DATE: JUNE 12, 2000 BACKGROUND: The Utility Department regularly assists its large commercial customers with energy efficiency audits of their facilities and operations. As a result of these audits, the Utility, or its consultants, make recommendations to the customer on how to improve energy efficiency and lower their energy costs. The Utility Department recently contracted with Energy Masters International to conduct an energy audit of City facilities. Energy Masters has recommended the City upgrade lighting fixtures in its facilities. With the upgrades, the annual savings in energy costs are estimated to be $19,087 per year. DISCUSSION. The Utility Department advertised for sealed bids on May 22, 2000 and May 20, 2000 for the Energy Efficient Modernization of City Facilities Project. A Pre -Bid Meeting and Job -Walk was held on May 30, 2000, with two prospective bidders in attendance. Bid opening was held on June 5, 2000, at 1 1:00am in the Corporate Yard Conference Room. One Bid was received and evaluated from Executive Lighting Services in the amount of $114,696. ANALYSIS: The bidder, Executive Lighting Services has contracted with other public agencies for similar work. Staff has checked their qualifications with these agencies and received positive feedback as to the quality of work and professionalism of the contractor. ALTERNATIVES: None. FINANCIAL IMPACT: The Utility Department has Public Benefit monies available in the 99/00 budget Account Number 520-8000-8038- 3890-0107-000. ENVIRONMENTAL IMPACT: Modernization of the City's lighting fixtures and lamps will result in energy savings and provide a healthier work environment for City employees. RECOMMENDATION: Staff recommends award of bid for the Energy Efficient Lighting Modernization of City Facilities to Executive Lighting Services in the Amount of $114,696, and authorizes staff to execute the contract documents. Report Prepared by: Rebecca Gallegos, Purchasing Assistant Page I of I Item #10