AR-Reclassification of Administrative Secretary

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Item #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF August 7, 2001 TO: Honorable Mayor and City Council FROM: Al Holliman, Assistant City Manage SUBJECT: Consider and Approve Reclassification of Administrative Secretary Position to Administrative Assistant DATE: July 30, 2001 BACKGROUND: This reclassification was requested as part of the City-wide reorganization and a separate reclassification study resulting from an employee request. The study has resulted in a proposed title change for the position of Administrative Secretary, changing it to Administrative Assistant with a 5% increase to the salary range. This request has been reviewed by the Assistant City Manager and approved by the City Manager. DISCUSSION/ANALYSIS: The reclassification/re-titling affects seven employees. The classification of Administrative Secretary will be eliminated. The office work environment has changed significantly over the past 5-10 years as a result of technology. The duties typically afforded to secretarial positions consisted of preparing documents on a typewriter, taking shorthand, maintaining several meeting calendars, etc. These historical duties have radically changed due to the use of computers and the Microsoft Office products. Many previous secretarial positions now include spreadsheet capabilities and other expensive computer applications. As a result, there is an emerging trend in the workplace to move away from secretarial titles with pay rates more reflecting the greater skill requirements. The Administrative Secretary salary range was $2,384 to $2,897 per month. The new range for Administrative Assistant (5% variance) is $2,503 to $3,042 per month. FINANCIAL IMPACT: $ 1,875 PR&FS Department Budget, $1,740 in Account Number 100-6200-6200-1010 for salary and $135 in Account Number 100-6200-6200-1100 for salary related benefits $ 1,875 Fire Department Budget, $1,740 in Account Number 100-6090-6091-1010 for salary and $135 in Account Number 100-6090-6091-1100 for salary related benefits $ 1,875 Community Development Department Budget, $1,740 in Account Number 100- 6300-6301-1010 for salary and $135 in Account Number 100-6300-6301-1100 for salary related benefits Item #11 Agenda adm sect' 080701.do