AR 040406 Amendment/Kwang Cook and Associates

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ITEM #14 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 7, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; P.W. DIRECTOR / CITY ENGINEER SUBJECT: APPROVE A SECOND AMENDMENT TO THE ORIGINAL CONTACT WITH KWANG COOK AND ASSOCIATES, INC., IN THE AMOUNT OF $50,000. DATE: MARCH 27, 2006 BACKGROUND: The City of Colton entered into a contract with Kwang Cook & Associates for the first phase of the City Hall Renovation Project on the 8t' of March 2004. The original contract was written 'not to exceed' $25,000. Originally, the scope of work included providing the City of Colton with architectural, structural, mechanical, and electrical plans for the Finance Department portion of City Hall. Council approved an amendment to the original Agreement on September 21, 2005; the amendment increased the total compensation noted in the Agreement 'not to exceed' $40,000. This amendment provided the City of Colton with architectural, structural, mechanical, and electrical plans for the Police Department section of City Hall. DISCUSSION/ANALYSIS: Council action on March 7, 2006 identified funding for seven additional phases of the City Hall Remodel capital improvement project. Six of these seven additional phases will require architectural services. As funding is now available to complete the seven additional phases, six of which will require architectural design, and Kwang Cook and Associates are intrinsically familiar with the structural components of Colton's City Hall, it is prudent to increase the scope of work for the existing architectural services contract for the City Hall Remodel Project; included in these additional phases is the structural plans for the approved redesign of the east entrance. The second amendment to the Agreement would increase the Agreement compensation by $50,000. FINANCIAL IMPACT: Funding for this amendment is available in the City Hall Remodel Project accounts: • 450-0619-6960-3890 Teller Area • 450-0620-6960-3890 • 450-0621-6960-3890 • 450-0622-6960-3890 • 450-0623-6960-3890 • 450-0624-6960-3890 ENVIRONMENTAL IMPACT: Not Applicable. 7/10/03 City Clerk's Office Cb PD Waiting Area Accounting Area East Entrance City Manager City Clerk.