AR 060606 Radix Fire Protection Inc

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 6, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E., PW DIRECTOR / CITY ENGINEER SUBJECT: APPROVE AMENDMENT TO RADIX FIRE PROTECTION, INC. FOR THE CITY HALL REMODEL PROJECT PHASES, IN THE AMOUNT OF $74,620. DATE: MAY 30, 2006 BACKGROUND: In the spring of 2005, staff requested and received proposals for the installation of an automatic fire sprinkler system throughout City Hall. Staff requested proposals from three contractors and received two responses; the informal bidding process was abided by as required by Section 3.08.050 (b) of the purchasing ordinance, 0-12-03. Staff was unable to move forward and request the award of a corresponding agreement as all the phases for the City Hall Remodel Project were not yet appropriated funding. Thus, the City awarded the lowest bidder, Radix Fire Construction, Inc., an agreement for the installation of fire sprinklers for the City Hall Remodel. Phase I Project; the total agreement was not to exceed $24,500. DISC USSION/ANALYSIS: As funding has now been appropriated to each phase of the City Hall Remodel Project staff requests amending the existing agreement held by Radix Fire Protection, Inc. to include the installation of an automatic fire sprinkler system in the remaining phases of the City Hall Remodel Project. By amending the existing agreement the compensation amount will increase by $74,620 and total $99,120. The proposals received by the City in the spring of 2005 will still be upheld by the contractor and are as follows: 1. Radix Fire Protection, Inc. $99,120.00 2. Constant Fire Protection, Inc. $187,521.00. FINANCIAL IMPACT: The funds for the amendment of this agreement are available in the following accounts: 450-0619-6960-3890, 450-620-6960-3890, 450-0621-6960-3890, 450-0623-6960-3890 and 450-0624-6960-3890. ENVIRONMENTAL IMPACT: Not Applicable. 7/10/03 City Clerk's Office Cb