(14)AR 061907 Brickley Environmental

Browse Search

ITEM #14 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 19, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E. ; P.W. DIRECTOR/ CITY ENGINEER SUBJECT: APPROVE CHANGE ORDER NO.3 TO BRICKLEY ENVIRONMENTAL FOR THE REMODEL OF PD OFFICES, IN THE AMOUNT OF $9250.00 DATE: JUNE 13, 2007 BACKGROUND: In August 2006, staff awarded Brickley Environmental a professional services agreement for asbestos removal work required for the Council Chamber Remodel Projects. This Agreement was awarded after receiving informal bids from local vendors providing the same service, in the amount of $14,840. Brickley Environmental was the lowest bidder and was also able to schedule the job faster than the other bidders. In November 2006, City Hall Remodel Project Phases V, VI and VII required asbestos removal services and this agreement was amended to include the additional work. Thus, Change Order No. 1 was processed in the amount of $7,340. The total compensation provided by the Agreement for the asbestos removal at the Council Chambers and City Hall Phases V, VI, VII totaled $22,180. On November 7, 2006, Council action amended the City Hall Remodel Project to include Phase X and provided funding to complete the remodel of the civic center hallway and entrances. Asbestos removal services were required to complete this job. Staff requested the existing Brickley Environmental Agreement be amended to include the required work needed for the hallway, in the amount of $8150. Council action on January 16, 2007 authorized the added work to the agreement and increased the compensation of the total agreement to $30,330. DISCUSSION/ANALYSIS: In March, 2007, the Police Department added the remodel of the following administrative offices to their departmental budget: police chief, captain and two administrative offices. Asbestos removal services were required to complete this job. Staff requests the existing Brickley Environmental Agreement be amended to include the required work needed for the remodel of the PD offices, in the amount of $9250. The city's purchasing ordinance 0-12-03, Section 3.08.070, states professional service agreements can be awarded by Council when the agreement exceeds $25,000 but is below $100,000, if the nonpublic, informal bidding procedure was completed. Staff did complete the required bidding procedure prior to the award of the original agreement and has met the purchasing requirements to award the requested Change Order No. 3 (attached as Exhibit B). If awarded Change Order No. 3 will increase the total compensation provided by the Agreement to $39,580.