(18)AR 080707 Ability Counts - Laserfiche WebLink

Browse Search

ITEM #18 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 7, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; PW DIRECTOR / CITY ENGINEER SUBJECT: APPROVE AWARD OF A MAINTENANCE AGREEMENT TO ABILITY COUNTS INCORPORATED, IN THE AMOUNT OF $37,272. DATE: JULY 10, 2007 BACKGROUND: Partnerships With Industry (PWI) provided general janitorial services for the City of Colton since September of 2002. PWI permanently closed its Inland Empire Office March 31, 2005. The services that were provided by PWI have since been provided to the City by Ability Counts Inc. Ability Counts Incorporated provides the City with the same services as were provided the City by PWI. Ability Counts, like PWI assists adults with developmental disabilities to work within the community. By allowing Ability Counts to absorb some of the janitorial tasks the City's Building Maintenance staff is able to concentrate on higher level tasks and projects. DISCUSSION/ANALYSIS: Ability Counts has janitorial maintenance responsibility for five (5) of the nineteen (19) City facilities: City Hall, Community Development, Main Library, Learning Center and Fire Station No. 1. With the exception of the community centers, these five facilities incur the most public traffic of the nineteen (19) facilities and require daily attention. The duties Ability Counts performs include: vacuuming, dusting, trash pick up, window cleaning, bathroom cleanup, etc. Building Maintenance staff is still doing the custodial duties for the 14 remaining facilities, when available staff does utilize restitution workers and students to assist with these remaining facilities. Section 3.08.140(e) of the city's Purchasing Ordinance provides that: 'When the city manager determines that it is in the best interest of the City and its administrative operations to dispense with public bidding for non-public projects under this chapter." The annual contract for Ability Counts is in the amount of $37,272. If the City were to hire one (1) additional Maintenance Worker I to provide these janitorial services it would cost the City approximately $60,000 per year, renewal of this maintenance agreement provides the City a savings of $22,728. In addition, contracting with Ability Counts Inc. promotes public welfare by providing Ability Counts' clients with opportunities to learn job and interpersonal skills in a supervised setting. Staff requests the award of the attached agreement as allowable per the city's Purchasing Ordinance Section 3.08.140 (e). FINANCIAL IMPACT: Funding for this service for fiscal year, 2007/2008, is budgeted in Building Maintenance's professional services account: 605-6150-6211-2350. Throughout the term of the contract the monthly billing amount may vary slightly as employees are paid based on productivity rather than a 7/10/03 City Clerk's Office Cb