(11)AR 031709 CUA/Contract with Krieger & Stewart

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ITEM #11 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL AND COLTON UTILITY AUTHORITY MEETING OF MARCH 17, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL, HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVAL FOR CONTRACT AWARD TO KRIEGER & STEWART FOR AS - NEEDED WATER ENGINEERING SERVICES IN AN AMOUNT NOT -TO - EXCEED $20,000. DATE: MARCH 5, 2009 BACKGROUND: Krieger & Stewart, consultant for the City's 1998 Water Master Plan, recommended improvements, which are intended to enable Colton to meet anticipated water requirements by 2010. The Water Utilities Division contracts with Krieger & Stewart on an as -needed basis for miscellaneous engineering services for the City's Domestic Water System. The engineering services are used for emergencies and various projects for the water system. DISCUSSION/ANALYSIS: During the current fiscal year Krieger and Stewart will be utilized for several projects, which include engineering services for the replacement of Walnut booster pump, hydraulic analysis of the distribution system, western pressure zone analysis, and technical assistance with the repair of the City's wells, reservoirs and booster stations. The majority of the expenses will fall under the 1998 Master Plan recommended improvements. Krieger & Stewart has exceptional knowledge of the City's water system; no competitive advantage would have been gained by the public bidding process in accordance with section 3.08.140 exceptions to competitive bidding non public projects. Staff estimates the cost for these various projects to be $20,000. The City's Purchasing Policy for Professional Services (CMC Section 3.08.070 (g)) states the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council approval, when the award, amendment extension or renewal will result in the City paying an aggregate amount of more than twenty-five thousand dollars ($25,000) to the individual entity in any given fiscal year. Therefore, Council action is needed for this contract. In addition, CMC Section 3.08.140 provides that the City Manager, for contracts up to $100,000, may dispense with public bidding for Professional Services Agreement when it is in the best interests of the City and its administrative operations. Krieger & Stewart is very familiar with the City's Water Systems and has been working with the Department in prior fiscal years providing engineering consulting services on an as -needed basis.