(6)AR 050509 Agreement Amendment

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MAY 5, 2009 TO: Honorable Mayor and City Council FROM: Jeannette Olko, Electric Utility General Manager ITEM #7 SUBJECT: Approve The Fifth Amendment to Professional Services Agreement with AECOM, Inc., dba AECOM Environment, Extending the Term of the Agreement Through June 30, 2010, and Increasing the Total Compensation by an Additional Amount Not -To -Exceed $20,000.00. DATE: April 27, 2009 BACKGROUND: In 1996, the Drews Substation and transmission lines were constructed to serve the Arrowhead Regional Medical Center and surrounding load. As part of the US Fish and Wildlife Service (USFWS) mitigation plan, the City entered into a Habitat Conservation Plan and Implementation Agreement. ENSR, an environmental consulting firm, has been providing consulting and compliance reporting services for the Electric Department to the USFWS with regards to the 7.5 acres set aside for Delhi Sands Flower -Loving Fly habitat. DISCUSSION/ANALYSIS: Per the City's agreement with USFWS, the City is required to continue to monitor, implement, and report on the habitat conservation plan related to site conditions and assure that the habitat is conserved per USFWS requirements. ENSR has expertise in this field and has been providing this professional service to the Electric Department since 1996. The existing contract expires June 30, 2009. As the City is still in negotiations with the USFWS it is necessary to extend the Agreement for another one year period, through June 30, 2010 and to increase the total compensation by an additional $20,000.00. In addition, ENSR notified the City in February 2009, that it had changed its corporate name to AECOM, Inc., dba AECOM Environment. AECOM is familiar with the City's habitat area and the contract with USFWS. They have continued to provide excellent services in helping the City to meet contract obligations established with USFWS. During the one-year extension period, the Electric Department, in conjunction with the City Manager's office, will look for alternatives for continued reporting on the mitigation site. FINANCIAL IMPACT: Funds will be included in the Electric Utility Administration Professional Services Account Number 520- 8000-8001-2350-0923-000 for FY 09/10. Budget Year -to -Date Open Encumbrances Available Funds Expenditures Will be included in FY 09/10 FY09/10 Budget ENVIRONMENTAL IMPACT: None