1997 AGN APR 01 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For Council Meeting of April 1, 1997 TO: Honorable Mayor and City Council APPROVAL: Malik Freeman, City Manager FROM: David Michael Davis, City Librarian '40 SUBJECT: Authorization to Upgrade the Library Automated Book Check Out System and Services with Dynix Automated Systems (Sole Source) Utilizing California State Library Grant Funds in the Amount of Approximately $38,625 DATE: March 18, 1997 BACKGROUND Every year the Colton Public Library receives revenue from the California State Library Grant Fund. The library will receive $30,322 during FY 96/97. These grant funds are utilized to maintain and upgrade the library's automated book check out system and services. This year, the Main and Luque Branch libraries will upgrade the central site hardware and software modules in addition to the Dynix Automated System and Services Contract document awarded by the Colton City Council on June 25, 1992. The hardware and software modules area sole source item and interface with the library's current Dynix automation system. STATEMENT OF THE PROBLEM The Colton Public Library recognizes that a need existu to maintain and upgrade its current automated book check out system. By incorporating new ;ventral site hardware and software modules, library customers will have faster access to the library's holdings of books and materials and the library will be able to add additional public computer terminals and future Internet access as well. This will provide the citizens of Colton with the efficient and up-to-date library services they deserve. ALTERNATIVES Without grant funding, the library's automated book check out system and services could only otherwise be maintained with City general fund monies. FINANCIAL IMPACT The $3 8,625 expenditure request for upgrade of the library's automated book check out system and services is entirely funded with California State Library Grant Funds. Approximately $26,000 will be charged to the FY 96/97 State Grant Fund Account (The $26,000 grant has already been received by the City). The balance of approximately $12,625 will be charged to the FY 97/98 State Grant Fund Account as the project will commence on June 1 and be completed by July 31, 1997. Page 1 of 2 David Michael Davis, City Librarian Item NO. 15