1998 AGN AUG 04 I13 - Laserfiche WebLink

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City of Colton AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 4, 1998 TO: Honorable Mayor and City Council APPROVAL: Henry T. Garcia, City Manag FROM: Anna A. Vega, Finance Director o�� SUBJECT: Aquatics Program Audit findings DATE: July 28, 1998 BACKGROUND The City Council Directed the City Manager to conduct an audit of the Aquatics Program in the Neighborhood Services Department. This review was conducted the week of July 15, 1998. The scope of the review was cash receipts and expenditures for the summer program. DISCUSSION/ANALYSIS Senior Accountant Jon Kendall (Finance Department) conducted the review of the aquatics program operations. His analysis and recommendations are included in the memorandum. The attached memorandum includes the following documentation: Exhibit "A" Cash receipts audit for July 16-17, 1997 Exhibit "B" General ledger printouts of 1995-1999 actual receipts and daily transaction listing for fiscal year 1997-98 and July 1998 Exhibit "C" Memorandum dated July 15, 1998, from Cecilia Hernandez, Neighborhood Services Coordinator to Dennis Monis, Human Resource Director, with regards to cash handling procedures for the aquatics programs/facility use In addition, I contacted Fire Chief Hendrix to ascertain if the Fire Explorers were responsible for the purchase and administration of the snack sales at the aquatic facility. Firefighter (FF) Frank Ojeda (Fire explorer program administrator) reaffirmed this information. FF Ojeda states that the Explorers have purchased all snacks sold at the facility and have utilized these funds as one of their fundraising efforts to support their program. Chief Hendrix reviewed the Explorer's candy purchase receipts and they seem to be in order. FF Ojeda also stated that the Neighborhood Services Department did purchase a popcorn machine and a microwave for the snack bar. The Explorers, as well as other aquatic users, are authorized to utilize these machines when occupying the facility. Pursuant to Jon Kendall's audit and review of the program operations, cash deposits are being made and tied to the daily swim log. However, internal policies have been established with regards to the administration of the aquatics programs and daily cash deposits will be adhered to. RECOMMENDATION It is staff understanding that this is an informational item. Staff is prepared to answer any questions that you may have. Cc: Dennis Morris, Human and Neighborhood Services Director Item # 13