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CITY OF COLTON <br />AGENDA REPORT s <br />FOR COUNCIL MEETING OF JANUARY 19, 1999 <br />TO: HONORABLE MAYOR & CITY COU IL <br />APPROVAL: HENRY T. GARCIA, CITY MANAG <br />FROM: DILU DE ALWIS, ACTING FINANCE DIRECTOR. <br />SUBJECT: AWARD A CONTRACT To PURCHASE AN ENGINEERING COPIER FOR THE <br />UTILITY DEPARTMENT TO DIETERICH POST AND ADOPT THE ATT�Ai <br />RESOLUTION TO*NTER INTO'A FIVE= � ,,GREEL��iMa NT WITH G.E. ami itti ,kakN,tii�� �'ma <br />CAPITAL FOR THE ANNUAL AMOUNT OF $7,672.32ME. <br />DATE: JANUARY 12,1999 - <br />BACKGROUND <br />The Utility Department has an engineering copier that is currently being leased. The current lease <br />a new machine. <br />agreement has expired. The City may purchase this machine or return it a Xerox and lease or purchase <br />DISCUSSIONIANALYSIS <br />On November 16, 1998, Purchasing solicited a Request for Pro <br />scanner and plotter option. Four proposals were received and eva ua ed. Attached is a copy ofpier the with a <br />evaluation. The lowest proposal was received from Dieterich Post for an OCE' 9476 copier. The Utility <br />Engineering Division has attended demonstrations on both the Xerox and the Oce' engineering copiers <br />arid is satisfied that the Oce' copier will meet the technology needs of the Citv for both enninc%=r;nn --A <br />GIS. <br />ALTERNATIVES <br />None <br />FINANCIAL IMPACT <br />The City Council approved an apRropriation in the FY98-99 budget for the lease of this copier in account <br />#521-8300-8300-2420. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends Council award a contract to purchase an engineering copier for the Utility Department <br />from Dieterich Post and adopt the attached resolution to enter into a five-year lease agreement with G.E. <br />Capital in the annual amount of $7,672.32. <br />Report prepared by Mary J. Milroy, Purchasing Coordinator <br />Attachments; Proposal Analysis <br />Resolution <br />Lease Agreement <br />Page I of I <br />Item No. <br />