2000 AGN JUN 06 I13 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JUNE 6, 2000 TO: Honorable Mayor Pro Temfg City Council APPROVAL: Henry Garcia, City Manag FROM: Tom Hendrix, Fire Chief SUBJECT: Renewal of Vehicle Maintenance Contract With San Bernardino County Fire Department I DATE: Mav 24. 2000 BACKGROUND: Historically, the Fire Department has been responsible for the maintenance of all fire vehicles. Preventative maintenance and repairs were performed by firefighters in the fire department shop until 1978, when a full time mechanic was hired. In 1998, a fire department study of vehicle maintenance concluded that operating a one-person shop was ineffective and costly. Subsequently, on June 15, 1999, the City Council approved a one-year contract with San Bernardino County Fire Department. DISCUSSION/ANALYSIS: Under the existing contract, the County Fire Department shop has maintained fire department vehicles for 11 months, and 9 months prior to that by verbal agreement. All areas of maintenance have improved. Numerous repairs that had been deferred for months received immediate attention, and routine repairs and preventative maintenance throughout the term of this contract have been completed in a timely manner and within the promised time frame. Colton units have also been given the same priority as County units. On several occasions, the County's service trucks have made on-site repairs that previously would have required towing the unit to a repair facility. This service not only saves money but also allows the unit to be placed back in service more rapidly. In summary, the service provided by the County Fire Department shop has been excellent and continues to exceed our expectations. The contract proposed for renewal contains the following exceptions to the original contract: • Two year contract to expire on July 31, 2002, with a provision to extend for one year. • Hourly rates increase from $46 per hour to $55 per hour for the first 900 hours and $50 per hour for time in excess of 900 hours. • A $45,000 retainer will be paid to the County for labor. Any remaining balance will be rolled over into the next fiscal year. • An increase in administrative surcharge on parts from 13% to 15%. Item # 13