2000 AGN MAY 02 I13 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of May 2, 2000 TO: HONORABLE MAYOR & CITY COUNCIL j�� APPROVAL: HENRY T. GARCIA, CITY MANAGER �' (J FROM: THOMAS K. CLARKE, UTILITY DIRECTOR SUBJECT: AWARD OF CONTRACT FOR GIS (GEOGRAPHIC INFORMATION SYSTEMS) CONVERSION PROJECT OF THE CITY'S UNDERGROUND ELECTRIC DISTRIBUTION DATA TO NOBEL SYSTEMS IN THE AMOUNT OF $111,500 DATE: APRIL 24, 2000 BACKGROUND The Electric Department is currently in the process of implementing a Geographic Information System for the City. This project has been broken down into phases, which began in FY98/99. In 1999, Council approved award of a contract to Nobel Systems for the first phase of Water Distribution Data. Nobel Systems has successfully completed the pilot portions of the conversion for both the Water and the Electric Distribution Data and the vendor is currently in the process of the entire Water Distribution and Sewer Data conversion. DISCUSSION/ANALYSIS The Electric Department has solicited a proposal from Nobel Systems for the GIS Underground Electric Distribution Data Conversion. A copy of their proposal is attached for your review. The cost for these services would be $111,500. Professional service contracts are awarded based on a variety of factors, including experience and knowledge of the subject area, to name a few. The City's Purchasing Ordinance allows for the City Council to waive the "Request for Proposal" process for professional services, if it finds that the public interest will not be best served by a formal proposal process. Nobel Systems is already providing the City with conversion services and is keeping the schedule set by the City to achieve the goals presented previously to Council. Nobel Systems has also provided several surrounding cities with GIS data conversion services. Staff is recommending that Council waive the formal proposal process and award a contract to Nobel Systems. ALTERNATIVES Solicit formal "Request for Proposals" which may delay the City's timelines for completion of the project. FINANCIAL IMPACT The funds for this project are available in Electric Utility Account No. 520-8000-8027-3890-0107-000. ENVIRONMENTAL IMPACT: None. RECOMMENDATION Staff recommends that Council award a contract for the GIS Underground Electric Distribution Data Conversion services to Nobel Systems in the amount of $111,500. Report Prepared By: Michelle Pierce, Electrical Systems Engineer Attachments: Professional Services Agreement (including Exhibits A and B) Page 1 of 1 (w/attachments) Item #13