2001 AGN DEC 04 I11 - Laserfiche WebLink

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Item #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 4, 2001 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: TERESA S. DELGADO, Human Resources Manager SUBJECT: APPROVE REQUEST FOR RE-CLASSIFICATION STUDY - GENERAL UNIT DATE: November 27, 2001 The City of Colton's Administrative Policy 4.05.330 provides a process to be followed by an employee requesting a classification study. As a result of recent labor agreements (SBPEA Mid - Manager and General Units) and subsequent City Council approval on August 21, 2001, the process was modified to allow classification studies to be conducted "...at any time provided that such requests cannot be made more than once a year..." [Emphasis added.] The process is initiated by the filing of a formal Request for Classification. If the request is approved by the Human Resources Manager, the employee is required to complete a Position Classification Questionnaire that addresses the following Sections: 1) Employee information; 2) Job Focus/Summary; 3) Listing of Major/Essential Duties; 4) Knowledge, Skill and Abilities; 5) Licenses; Certifications and Registrations; 6) Equipment, Tools and Vehicles; 7) Laws, Codes and Ordinances; 8) Finance/Budget; 9) Working Contacts; 10) Physical Activities; 11) Working Environment; and, 12) Supervision. The completed form is forwarded to the immediate supervisor and/or department head for any comments. After an interview is conducted, the Human Resources Manager evaluates the information and submits a recommendation to the City Manager. The process allows a specific time period so that the Human Resources Manager must notify the employee of the City Manager's approval or denial of the request for classification within two and a half months of the initial receipt of the request. This timeline is strictly observed in order to protect the employee's appeal rights. DISCUSSION/ANALYSIS: A certain City employee submitted a formal request for classification on October 9, 2001 based on the fact that the employee's duties and responsibilities had substantially changed so as to warrant a reclassification of the position. The employee complied with the steps outlined in the Administrative Policy and following a comprehensive study, the Human Resources Manager and the Assistant City Manager submitted a recommendation for approval. This item was submitted to City Council on November 6, 2001 and the matter was continued but with the tolling of time, the item is presented, again, for Council action.