2001 AGN DEC 18 I10 - Laserfiche WebLink

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CITY OF COLTON Item #10 AGENDA REPORT FOR CITY COUNCIL MEETING OF DECEMBER 18,2001 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR DPK SUBJECT: APPROVE A SOLE SOURCE CONTRACT FOR THE PURCHASE AND INSTALLATION OF TWO ELECTRIC WINCHES FOR THE BASKETBALL HOOPS AT THE COLTON COMMUNITY CENTER TO PORTER ATHLETIC EQUIPMENT CO. IN THE AMOUNT OF $6,192. DATE: DECEMBER 6,2001 BACKGROUND When the Colton Community Center was built there were two mechanical winches installed to raise and lower the basketball hoops. Both these winches are broken. They are becoming a safety hazard and need to be replaced. Staff is recommending they be replaced with electric winches. DISCUSSION/ ANALYSI Porter Athletic Equipment Co. is the manufacturer of all the athletic equipment in the Gymnasium at the Colton Community Center. We are replacing a portion of the existing equipment that is manufactured by Porter Athletic Equipment Co. Staff is recommending that we replace the manual winches with equipment from the same manufacturer. This is a contract for replacement basketball winches that will be permanently affixed to the building at the Community Center; it falls under the statutes of the State of California, Public Contract Code. The Public Contract Code states that a General Law City must advertise and let for bid all contracts for "Public Works" in excess of $5,000. There are certain, well-recognized exceptions to the competitive bidding requirements under the Public Contract Code. One exception is where the nature of the subject of the contract is such that competitive proposals would be unavailing or would not produce an advantage. This is especially true in cases where a sole source exists for products or supplies that "uniquely" meet the needs of the City's specifications. In such cases, a City Council may reasonably exercise its discretion in selecting such products or supplies and determining that applicable competitive bidding requirements do not apply, since there would be no competitive advantage to an open market purchase. Staff believes that competitive bidding would not apply for this purchase even though the total purchase price is $6,192, since the unique nature of the product to be installed wouild not invoke competitive bids. The form of agreement is attached for your review. FINANCIAL IMPACT The funds are available in the FY 2001-2002 budget to make this purchase in the Parks, Recreation & Family Services Building and Grounds Maintenance account #100-6200-6200-2250.