2002 AGN JAN 15 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of January 15, 2002 TO: Honorable Mayor and Council Members .Q/ FROM: Thomas K. Clarke, Utilities Director _1` Item #15 SUBJECT: Award of Contract to Purchase Two (2) 25 KVA Padmount Transformers For The Electric Department to Utility Products Supply in the Amount of $2,531.56 and Two (2) 500 KVA Padmount Transformers to Pauwels Transformer in the Amount of $14,970.79 DATE: December 19, 2001 BACKGROUND: The Utilities Department purchases transformers into Electric Stores inventory when the need arises to upgrade, replace, or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. At this time, the Utilities Department has a requirement for two (2) 25 KVA low profile transformers to be used for the freeway lighting project and two (2) 500 KVA normal profile transformers to be used as back up. DISCUSSION/ANALYSIS: On December 3, 2001, the Utilities Department posted a Notice Inviting Bid for these transformers. A bid opening was held at 2:30 P.M., December 19, 2001, at the Corporate Yard. Three bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES: The City can decide to not purchase the back-up transformers. However, if an existing transformer fails the customer may be without service for 8-10 weeks, as that is the lead-time for these transformers. FISCAL IMPACT: These transformers are purchased into Electric Stores inventory account number 520-1500-154. The transformers are charged to the appropriate budgeted account, as they are needed. ENVIRONMENTAL IMPACT: None None. RECOMMENDATION: Staff recommends award of bid for two (2) 25 KVA low profile padmount transformers to Utility Product Supply in the amount of $2,531.56 and two (2) 500 KVA normal profile padmount transformers to Pauwels Transformer in the Amount of $14,970.79. Report prepared by Rebecca Gallegos, Buyer Attachments: (2)Bid Analysis Transformer Load Loss Evaluation IEW TEAM Attorney: Manager: Page 1 of 1 Finance Director: OTHER: